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      Tracking Mileage
      • 31 Oct 2024
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      Tracking Mileage

      • Updated on 31 Oct 2024
      • 1 Minute to read
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      Article summary

      Keep track of your work-related drives to maximize your tax return. You can add drives manually or have the Easy Expense app track your drive using GPS Auto Tracking. This feature is only available on our Mobile App

      When tax season arrives, you can export your drives to make it easy to organize your mileage for the year.

      Auto Tracking

      Auto Tracking allows for more accurate monitoring by using GPS tracking to log the route you actually take, including detours and pit stops.

      To Enable Auto Tracking

      1. Tap the "Drives" tab

      2. Toggle "Enable Auto Tracking"
         Screenshot_2024-10-28-13-09-22-757_com.easyexpense-edit.jpg

      3. Change the app's location permission to "Always"

      4. Start driving

      Reviewing Auto Track Drives

      With Auto Track enabled, the Easy Expense app will detect when you start driving and automatically log your drives. These drives are not immediately added to your "Drives" tab. Instead, they are stored for you to review at your convenience, much like transactions from synced bank accounts or synced emails.

      To Review Your Drives

      1. Tap the "Drives" tab

      2. Tap "New Drives"
         Screenshot_2024-10-28-13-20-23-017_com.easyexpense.qa.jpg

      3. Edit drive details if needed

      4. Tap "Save"

      You can also skip or delete a drive review. Deleted drive reviews cannot be restored

      Exporting Mileage Reports

      Whenever you require a summary of your drives, you can export a mileage report as a CSV file. Mileage reports are available for monthly, quarterly, annual, all-time, or custom date ranges.

      To Export Mileage Reports

      1. Tap the "Dashboard" tab or tap the gear icon

      2. Tap "Download Data"

      3. Select "Excel/CSV"

      4. Tap "Export"

      5. Select "Drives as Excel/CSV"

      6. Tap "Range" to select the date range

      7. Tap "Advanced Options" to include archived (deleted) drives or to split the data by user

      8. Tap "Export"

      Exporting Expense Reports

      You can also download a PDF copy of your expense report for the month, quarter, year, or custom date range. All drives added during this period will appear on the expense report under the "Trips" heading.

      To Export a PDF Expense Report

      1. Tap the "Dashboard" tab or the gear icon

      2. Tap "Download Data"

      3. Tap "Report/Invoice"

      4. Tap "Range" to select your date range

      5. Tap "Download or Share"

      6. Select how you would like to receive the report (via email, a share link, or by downloading to your device)

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