Tracking Mileage

Keep track of your work-related trips to maximize your tax return. You can add trips manually or have the Easy Expense app track your drive using GPS Auto Tracking.

When tax season arrives, you can export your trips to make it easy to organize your mileage for the year.

Manually Adding Trips

When manually adding a trip, you enter the start and end location of your drive. Trip distance is calculated using the recommended route.

To Add a Trip

1. Tap the "Trips" tab
2. Tap “Add New Trip”
3. Enter the start and end locations
4. Tap “Save” when finished

Auto Tracking

Auto Tracking allows for more accurate monitoring by using GPS tracking to log the route you actually take, including detours and pit stops.

To Enable Auto Tracking

1. Tap the "Trips" tab
2. Toggle "Enable Auto Tracking"
3. Change the app's location permission to "Always"
4. Start driving

Reviewing Auto Track Trips

With Auto Track enabled, the Easy Expense app will detect when you start driving and automatically log your trips. These trips are not immediately added to your "Trips" tab. Instead they are stored for you to review at your convenience, much like transactions from synced bank accounts or synced emails.

To Review Your Trips

1. Tap the "Trips" tab
2. Tap "New Trips"
3. Edit trip details if needed
4. Tap "Save"

Exporting Mileage Reports

Whenever you require a summary of your trips, you can export a mileage report as a CSV file. Mileage reports are available for monthly, quarterly, annual, all time, or custom date ranges.

To Export Mileage Reports

1. Tap the "Dashboard" tab or tap the gear icon
2. Tap "Download Data"
3. Select "Excel/CSV"
4. Tap "Export"
5. Select "Trips as Excel/CSV"
6. Tap "Range" to select the date range
7. Tap "Advanced Options" to include archived (deleted) trips or to split the data by user
8. Tap "Export"

Exporting Expense Reports

You can also download a PDF copy of your expense report for the month, quarter, year, or custom date range. All trips added during this period will appear on the expense report under the "Trips" heading.

To Export a PDF Expense Report

1. Tap the "Dashboard" tab or the gear icon
2. Tap "Download Data"
3. Tap "Report/Invoice"
4. Tap "Range" to select your date range
5. Tap "Download or Share"
6. Select how you would like to receive the report (via email, a share link, or by downloading to your device)